Staff Position Assignments

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Conclave Committees

Conclave Chairman

John Sommer (

  • Oversees all committees.

  • Attends all section meetings and presents all updates.

  • Schedules and leads all conclave meetings.

  • Coordinates and helps to resolve concerns between committees.

  • Ensures that the Occoneechee Lodge provides the best hosting environment possible.


Conclave Adviser

Kevin Blackwood (

  • Supports the Conclave Chair


Conclave Aids

Chair: Matthew Klassa & Jared Spurlin

  • Helps Conclave Chair with any task that might come up

  • Works with Conclave Chair

  • Reports to Conclave Chair


Chair: Dakota Cameron & Adviser: Lucas Neas

  • Oversees making sure that ceremonies, grass dancing, and singing areas are ready for use.  Coordinates secondary locations with others in case of inclement weather.

  • Makes sure that areas have equipment for the competitions: Ceremony Rings, Dance Arbor.

  • Makes sure that all needs from the areas are collected 60 days in advance so that they can be accommodated.  

  • Ensures that necessary tables, chairs, water, electricity or other items are in place prior to the event and that the area is cleaned up at the conclusion.

  • If the areas need to be fixed up before Conclave let Service and Ordeal Committee know so that projects can be done.

  • Gets food count for Saturday lunch and ensures it is delivered to the program areas on time.

  • Works with Logistics, Food, Photography

Shooting Sports

Chair: Sean Coleman & Adviser: Ken Butler

  • Oversees the Rifle, Shotgun and Archery Ranges

  • Makes sure that the Ranges are set up and properly manned

  • If the areas need to be fixed up let Service know

  • Takes care of buying ammo, targets.

  • Makes sure that all equipment is properly stored away and the area cleaned up.

  • Works with Logistics, Photography, Registration, Security, Council Shooting Sports Committee.

  • Reviews emergency plan with Health and Safety.

Climbing and Cope

Chair: Mitchell McNeill & Adviser: Alan Hastings

  • Oversees the climbing and Cope Areas

  • Make sure that all equipment is working properly.

  • Makes sure to have trained staff

  • Makes sure proper harness release forms are sent to the Section for distribution to participants

  • If something needs to be fixed let service know by SPW 2019.

  • Works with Logistics, Photography, Registration and Council COPE Committee.

  • Reviews emergency plan with Health and Safety.

Hospitality/ Campsite Host

Chair: Matthew Gillespie & Adviser: Kimberly Benfield

  • Oversees to make sure that Cabins are properly ready, food is in campsites, Lodges are welcomed, VIPs are taken care of.

  • Able to help give directions to any place in camp.

  • Has spare maps on hand to assist others.

  • Makes sure that the cabins are in good condition and the bathrooms are clean in staff land and refill supplies in staff land when needed

  • Makes sure to have food for each campsite and that they are filled and aren’t running low.

  • Makes sure bathrooms are properly cleaned in campsites and that everything is filled for bathroom supplies on an ongoing basis.  

  • Ensures that campsites have been cleared out from the winter and underbrush is cut back to expand sites for camping.

  • Makes sure that VIP’s get to their cabins and help them with their stuff

  • Help’s show VIP’s around camp

  • Can give directions to Arrowmen of where things our in camp

  • Works with Logistics, Food, Registration, Security, Health and Safety

  • Provides schedule changes to the lodges as they occur.

  • Coordinates parking, tents and other hospitality items for Key 3.

  • Sets up tents, canopies, dining flys for their use.  Ensures that shelters are readily available for the visiting lodges

  • Reviews emergency plan with Health and Safety.


Chair: Tyler Brezina, Connor Bardin & Adviser: James Asbill

  • Runs the Vigil Rededication Ceremony on Friday Night

  • Works with the trading post to select an appropriate Vigil rededication item.

  • Writes the script for the ceremony

  • Coordinates with the food committee to prepare for the reception afterward

  • Ensures that all tents, tables, chairs are set up and then taken down at the end of the event.

  • Cleans area thoroughly at the conclusion.

  • Works with AIA, Hospitality/Campsite Host, and Food

Mountain Biking

Chair: Thomas O’Neal & Adviser: Tom Beach

  • Runs the Mountain Biking Course at Conclave

  • Makes sure that all the bikes are in working order

  • Makes sure that trails are good to go

  • Has staff to lead participants on the trail.

  • Works with council Mountain biking committee as required.

  • Reviews emergency plan with Health and Safety.


Chair: Luke BryanAdviser: Joseph Rogers Sr.

  • Helps transport materials to Conclave areas

  • Transports gear for participants

  • Transports staff members from Reeves to Camp Durant Friday and Sunday

  • Makes sure that OAX is set up

  • Makes sure patch Trading Area is set up

  • Makes sure AIA has equipment and supplies delivered

  • Helps Hospitality/ Campsite Host have food and other supplies

  • Helps Health and Safety in Emergency if called upon

  • Helps Food Committee move food items around

  • Helps Security if there are parking issues, (ex: stuck or broken-down cars)

  • Helps Show Committee get supplies and equipment for shows

  • Help move mobile Trading Post

  • Runs Quartermaster

  • Helps with Trash Duty

  • Helps set up Cardinival

  • Works with all Areas to ensure that needs are understood, items are delivered and picked up promptly.


Health and Safety

Chair: Pieter Westerbeek & Adviser: David Ezzel

  • Takes care of all Medical and Safety Issues

  • Works out of the Health Lodge

  • Reviews safety aspects of all planned activities and takes steps to manage risk in accordance with BSA policies.

  • Creates and shares the event emergency plan.  Provides a brief written outline of the emergency plan for Conclave Delegate guidebook.

  • Steps in if an unsafe situation arises

  • Assists with the Bloodmobile

  • Monitors weather and communicates as required.

  • Works with Hospitality/ Campsite Host, Logistics, Food, Security, Registration



Chair: Drake Sandman & Adviser: Steve Suzanne

  • Oversees the food in Sullivan and the Grand Lodge and Campsites.

  • Makes sure that all meals are prepared on time throughout the weekend

  • Figures out the amount of food needed

  • Makes sure there is accommodations for dietary restrictions

  • Takes care of special meals such as; Vigil Reception, Adviser’s coffee, Cracker Barrels, Chapter Chiefs Lunch, COC Dinner, Advisers Breakfast meet expectations.

  • Makes sure food is pre-ordered and that a variety of meal accommodations are met.  Expect the typical vegetarian/vegan/gluten free requests can be accommodated.

  • Makes sure that Saturday lunches are premade and handed out

  • Provide food for those coming down ahead to set-up.

  • Makes sure that the Dining Hall and the Sullivan Center are clean after every meal

  • Works with Logistics, Hospitality/ Campsite Host, Health and Safety, and Security



Chair: Joey Rogers, Jr. & Adviser: Tim Cameron

  • Oversees the Safety and Protection of Camp Durant

  • Makes sure that people park in a safe organized way

  • Keeps the flow of traffic for drop off and pick up moving

  • Directs traffic

  • Sets up direction signs on the way to camp and inside the camp to help others with the flow of traffic.

  • Help give directions

  • Help get people in for the shows

  • Helps direct dining hall traffic

  • Make sure no sneaks in or out of camp

  • Take cares of Lost and Found

  • Works with Logistics, Hospitality/ Campsite Host, Health and Safety, Food, Shows

  • Reports to Admin Chief

  • Organizes the transportation for the staff at Conclave

  • Plans the traffic route for Conclave

  • Helps gets Vehicles for each of the committees that need one

  • Make tags for vehicles

  • Gets Buses for getting the staff back and forth from Camp Durant to Camp Reeves

  • Works with Logistics, Hospitality/ Campsite Host, Health and Safety, Security, and Chaos



Chair: Richard Browning, Jr. & Adviser: Bill Bechtel

  • Takes care of accidents and unplanned events

  • Will be called on when needed

  • Works with all committees


Admin Services

Chair: Sam ChittickAdviser: Nicholas Anderson

  • Creates the Conclave delegate guidebook and ensures it is printed in advance.

  • Arranges for a printer/copier on site for last minute agendas, handouts.

  • Works with Section Communications to decide if daily newsletter will be produced and who will create content.

  • Stuffs the delegate goody bags.

  • Promotes Conclave to our Lodge members

  • Help spread information to participants via flyers and the screens in the Grand Lodge.

  • Takes care of posting schedules and dates

  • Works with Program, Logistics, Health and Safety, Food, Security, and Shows



Chair: Greg Koonce & Adviser: Paul Morrissette

  • Coordinates with Section Shows Chair to write and plan the Friday Night Show, Saturday Night Show, and Sunday Worship Service/ Closing Show

  • Makes sure to have materials and equipment for the shows

  • Makes sure to practice the shows

  • Makes sure the shows are fun, entertaining, and meaningful and ties with the Conclave theme

  • Works with Logistics, Health and Safety, Security, Promotional/ Technician, and Photography



Chair: Ryan Tsolis & Adviser: Zack Cochran

  • Takes pictures during Conclave.  

  • Post the pictures after Conclave so they are available for people to see

  • Creates a slideshow for Friday night and Saturday night shows

  • Film things for show

  • Works with Program, Promotional Technician, and Show Committee



Chair: Corey RogersAdviser: Chris Ferguson

  • Determines the venues for daily concessions.

  • Obtains the necessary support materials for venue concessions, including distribution trays, coolers, trailers, soda fountains and other items necessary to be successful.

  • Takes care of selling concessions

  • Makes a profitable budget   

  • Makes a menu

  • Sets up and cleans up grill locations

  • Buys food for the grill

  • Works with Logistics, Food, and Trading Post


Trading Post

Chair: Whit Badgett & Adviser: Jon Stewart

  • Takes care of selling merchandise

  • Decides what to sell

  • Sells remainder of Conclave inventory

  • Creates a profitable budget for Occoneechee Lodge

  • Takes inventory of the store

  • Sets up and cleans up the store

  • Works with Logistics



Chair: Alberto Daniels & Adviser: Patrick Sperlein

  • Takes care of both internal and external thank you notes, letters of appreciation and charitable contribution letters. (Thanks for all you gave us.)

  • Works with Lodge Key 3 to arrange for thank you gifts for other lodges.


Chair: Will Hardesty & Adviser: Mary Hampson

  • Makes sure people are signed into camp

  • Takes care of people showing up late or leaving early.

  • Sort Memorabilia with Trading Post

  • Collects and records any late registration or day visitor fees.

  • Signs in VIP’s




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Staff Announcements

Staff Position Announcements

Jan 07 2019

Staff position announcements have been going out this week.  Didn't get one?   Register for Conclave and let us know where you would like to serve.